- April 9, 2021
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Are you in charge of organising concert security and making sure your future event has a emergency response plan and proper council approvals in place?
Organising an event and implementing Event Security takes organisation and responsible planning.
Today we sat down with our sydney security team to create a post that walks you through some basics when it comes to events, and what type of approvals you might need.
You will find out why concert security requires a great emergency plan in plan as well as trained and experienced guards.
Why Concert Security & Emergency Response Planning is Necessary
When hosting an event and having hundreds it not thousands of people attending, legal liability and the safety of attendees is in your hands as management. Many venue and event organisers slack of when it comes to creating a proper emergency response strategy, then documenting it.
Implementation is important.
You and your team need to make it a routine procedure to test your emergency response strategies, even time the time it takes to get everyone out. Having emergency response procedures and council approvals is just one aspect of organising concert & events.
In the wake of several shootings at concerts in recent times, event organisers, management and bouncer security staff really need to knuckle down and tighten their security.
Council Approval For NSW Events
Incase you had no idea, getting council approvals is absolutely necessary. Organising an event is not as easy as selling tickets online, hiring a venue, then ching ching.
Getting approvals from Sydney council or your local Australian council is step one. Below are a few different types of approvals that are required depending on the event you are seeking to host in Australia.
Public Holding Approval (Health Act) Approval to conduct an Event
This approval is a requirement of the Health Act 1991, and a certificate of approval is required whenever there is a gathering of people regardless of where the gathering will be and regardless of whether any other approvals are in place. Every single event must gain Public building approval, it is to help with health and safety issues.
Planning Approval – Approval to very land use
If an event is to be help on a site that is not in compliance with relevant Town Planning requirements, local government may require separate planning approval. Most governments to not require a formal planning application for once off events.
Liquor Licence ( Liquor Control Act)
If Alcohol is to be sold or supplied at the concert or event, then liquor licenses are mandatory and must be obtained from the Department of Racing, Gaming & Liquor.
Noise Regulation 18 Approval- Approval for non complying event
If your events reputation will take a hit if it needs to comply with neighbourhood noise restrictions, then applying for a non-complying approval would be necessary.
You must apply 60 days before the event and a local government CEO needs to approve, plus you must submit a $500 fee.
Noise from “agricultural shows, fairs, fetes, exhibitions and like events” are exempt.
Application for Food & Drink outlets
If you are having food at the event, all food vendors are required to notify or be registered with their enforcement agency or local government, and they must display their Certificate of Registration endorsement of notification in an obvious location at all times. Local Government must approve in writing of all food and drink outlets 14 days prior to the event and must comply with the Food Act 2008.
It is the event organisers responsibility to make sure all vendors have obtained and are complying with appropriate approvals.
If your event involves camping, then also must get specific approval by Government.
Emergency Response Strategy for Concerts
Hiring concert security guards is a priority, but whilst hiring professional and licensed guards, you need to make sure that you have documented an actual emergency response protocol and have the team trained to respond.
Here are a few tips that you should implement if you already haven’t when it comes to concerts, and events that are held indoors.
Exits & Evacuation
Let everybody know where the exist are. In the past when things went wrong, attendees had didn’t know where they could exist. Having clear signs indicating where the exits are, and going that little bit extra to make sure everyone notices, could be life saving.
Have your team practice exiting patrons quickly from all exit points.
(They do this in my building at least once every couple of months, annoying but their intention is great) Doing this prepares your team in an event that someone was to go wrong one day. This is a valuable tip, use it.
Hire An Event Security Company Today
If you appreciated the article today and you are ready to talk to a professional Sydney Security Companyexperienced in Event Security, get in contact with us today.
Communication & Hierarchy
Make sure you have a chain of command, a hierarchy set up. Make sure all team members know their role, and that they know how they are going to disseminate decisions. Make sure the person in charge is competent, fast to act, and can think on their feet.
Cross Platform communication
Make sure one person on your staff is in charge of sharing information with attendees via email, social media, and text or push notifications. You need to ensure that if something goes wrong, important information gets out right away.
Emergency Contact Documentation
Document the phone numbers of the local police, fire departments and management so that all staff have fast access to it.
Two Way Radios
make sure all your staff use two way radios. This can help in orchestrating concert security & making sure an event runs smoothly. Having two way radios in combination with an emergency plan & a hierarchy of information & rules in place increases chances of success.
Practice Emergency Evacuation
Practice the emergency evacuation. You don’t need to alarm attendees, but simply practice your communication drills, use all exit doors when letting attendeed out, get efficient and comfortable at utilising your emergency procedures.
Hiring Concert Security Guards
Having professional and trained concert security guards who have experience handling events and crowds is essential when you are organising your event.
The guards need to be licensed, have their first aid, and RSA certificates.
When hiring an event security team it is your responsibility as management to include and train them on all the entry points as well as integrate them into the emergency response plan and strategy.
If you need help creating an emergency response plan, some event security companies will help you come up with one.
WHAT DO THE EVENT SECURITY GUARDS DO?
Event Security guards are trained to manage crowds, perform security patrols, we well as provide static security.
Event security guards will always be on the look out for for unusual activity, and take care of intoxicated individuals causing trouble.
All security guards will be in communication with management as well as any other staff that are working on the day of your event.
Some Security Companies may want to look through guest lists, ticket purchases, as well as take note of any potential risks that may pose a threat.
Two way radios, and event security softwares can be implemented in order to record images and videos of incidents and help the event run a tight ship.When hiring security guards for your concert, you need to make sure you hire the right guards, through a reputable agency.
Event Security Guards range in prices and you can expect to pay anywhere from $32/hour to $55 hour depending on the hours, days and shifts you contract the guard.
Going too cheap may cost you in the long run, so invest in your events security for a good outcome.
READY TO HIRE A CONCERT SECURITY GUARD FOR YOUR NEXT SYDNEY EVENT?
If you are ready to hire professional event security services, we are more than happy to help.
Our team at Corporate Security Australia has been providing event security services for over a decade to Australian businesses and private functions. Get in touch with us today for a fast and easy free quote.